FIRST PEOPLES FUND
Position Title: Administrative Coordinator for Programs
Reports To: Vice President of Operations & Programs
Job Type: Regular Full-Time, Exempt
First Peoples Fund is a national non-profit organization founded in 1995. Its mission is to honor and support the collective spirit of First Peoples artists and culture bearers.
The Administrative Coordinator for Programs will provide a high level of support to FPF’s program departments. This position will provide both programmatic and administrative support; the duties may be divided into several areas. The coordinator is also responsible for supporting the creation, development and coordination of documents, files and information for programs; including but not limited to assisting in creating program timeline, booking travel arrangements and processing travel/vendor payments. In the absence of a program manager, the coordinator must assess and act appropriately on incoming information to maintain program continuity.
DUTIES AND RESPONSIBILITIES:
Specific responsibilities include, but are not limited to, the following;
● Providing first level support / technical assistance to artists, mentors, trainers, and consultants.
● Provides logistical, event and travel support for organization events/training, management, and related programs and staff;
● In conjunction with Program Managers, sets, tracks and meets project schedules and deadlines as agreed upon at project inception; initiates and maintains liaison with contacts to facilitate project activities;
● Assist with organizing program and project meetings, workshops, conferences, and special events to advance program goals.
● Contributes to team effort by exhibiting cooperative and effective work relationships, such as, responding positively to challenges, assignments, and inter and intra departmental requests; seeing beyond own tasks to help fulfill programmatic goals
● Ensuring program/projects adhere to frameworks and all documentation is maintained appropriately;
● Chair and facilitate meetings where appropriate and distribute minutes to all project team members
● Create a project management calendar and basecamp for fulfilling each goal and objective.
● Documenting and following up on important actions and decisions from meetings.
● Purchase general office supplies, as well as assist staff in purchasing program materials.
● Adhere to all FPF Policies.
● Perform other duties as assigned.
EDUCATION, KNOWLEDGE, SKILLS, ABILITIES, and PHYSICAL REQUIREMENTS:
· Bachelor’s degree in a related field and one to three years of experience providing program/project administrative support and/or office experience, preferable for nonprofit and/or Native corporations.
· An understanding and awareness of the Native arts and culture field and a broad knowledge of tribal communities and cultures across North America is a plus, but not required.
· Excellent computer skills - Google drive and MS Office Suite, experience with project management software Basecamp a plus;
· Strong written and verbal communication skills;
· Excellent interpersonal skills and ability to work in a busy, fast-paced environment;
· Ability to work under pressure and meet deadlines consistently;
· Ability to work collaboratively as a member of a team;
· Also, be able to work independently, take initiative and be self-motivated;
· Highly organized, detail-oriented, self-starter project management experience required
· No extraordinary physical requirements. Job involves normal physical requirements for an office position.
● This position located in FPF’s home office in Rapid City, South Dakota, as well as periodic offsite work.
HOW TO APPLY:
Interested individuals are encouraged to submit a cover letter and resume to firstname.lastname@example.org.