Controller, Budget Specialist, General Ledger Coordinator, Findings Specialist / Internal Auditor, Behavioral Health Clinician/Director:  Omaha Tribe of Nebraska

Controller, Budget Specialist, General Ledger Coordinator, Findings Specialist / Internal Auditor, Behavioral Health Clinician/Director: Omaha Tribe of Nebraska

POSITION : Controller

SALARY : Negotiable

OPENING DATE : April 10, 2019

CLOSING DATE : May 31, 2019

LOCATION : Finance Department

SUMMARY: The Controller shall assist the Chief Financial Officer with any requested Finance function. In addition, he / she will directly oversee three Finance Department functions: Payroll, Cash Reconciliation & Banking, and General Ledger.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Includes the following. Other duties may be assigned.

1—At the request and direction of the CFO, review and help oversee any finance function.

2—Oversee and direct efforts of Cash Reconciliation, General Ledger Coordinator, and Payroll.

3—Ensure that all cash accounts are timely and correctly reconciled.

4—Ensure that Cash outstanding deposits and outstanding checks are timely and properly resolved.

5—Ensure there are no extraneous or erroneous entries to Cash on the books.

6—Ensure Cash deposits, transfers, and checks and credit cards are performed by segregated personnel.

7—Ensure payroll is timely and accurately prepared.

8—Ensure all payroll reports are timely and accurately filed.

9—Resolve to the employee’s satisfaction any payroll questions or concerns.

10—Maintain all communication and agreements with the banks under the direction of the CFO.

11—Under the direction of the CFO, ensure all entries to the books are reviewed and approved by the CFO.

12—See that all accruals are properly calculated, documented, and entered as directed by CFO.

13—Ensure that all program balance sheets are in balance.

14—Increase and strengthen the morale of all Finance Department personnel.

15— Coordinate and communicate positively and successfully with all other Finance Department personnel.

16—Fulfill any other assigned duties from the CFO.

17—Promote proper and disciplined communication and reporting channels within Finance Department, with other Departments, with CTO, and with Council members.

PHYSICAL DEMANDS:

Physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the position. Physical demands upon employees are minimal. Reasonable accommodations may be made to enable individuals with disabilities to perform their essential tasks, functions, and responsibilities.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this position. The work environment will be the responsibility of each employee to maintain. His / her work area must be kept clean at all times, with confidentiality maintained at all times. As per the State/Tribal Agreement, reasonable accommodations may be made to enable individuals with disabilities to perform their essential tasks, functions, and responsibilities.

SUPERVISORY RESPONSIBILITIES:

Supervision of the all Payroll personnel, Cash Reconciliation, Banking, and General Ledger personnel.

EDUCATIONAL REQUIREMENTS:

Minimum graduated from High School.

College degree a plus.

Accounting degree a very big plus.

EXPERIENCE:

Positive track record working with people. Strong inter-personal communication skills.

Good Excel spreadsheet skills.

Past results in producing strong results in the following three areas:

1—Payroll;

2—Cash Reconciliation; and,

3—General Ledger / Financial Statement preparation.

PLEASE NOTE: P.L. 93-638, Indian Preference and Tribal Employment Rights Ordinance, (T.E.R.O.), will be practiced; however, all qualified applicants will be considered.

POSITION : Budget Specialist

SALARY : Negotiable

OPENING DATE : April 10, 2019

CLOSING DATE : April 24, 2019

LOCATION : Finance Department

SUMMARY: The Budget Specialist shall assist the Chief Financial Officer with any requested Finance function. In addition, he / she will directly be responsible for preparing, analyzing, and reporting all Budget v. Actual monthly reports.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Includes the following. Other duties may be assigned.

1—Prepare draft Budget v. Actual monthly revenue and expense reports for every program.

2—Review monthly drafts to identify significant variances. Report and discuss significant variances with CFO.

3—Research cause of variances.

4—Propose entries to correct mistakes, if any.

5—Prepare “bridge” explanation for remaining revenue and expense variances.

6—Print final Budget v. Actual monthly reports.

7—Distribute final monthly budget v. actual reports together with applicable bridge summaries.

8--Coordinate and communicate positively and successfully with all other Finance Department personnel.

9—Fulfill any other assigned duties from the CFO.

PHYSICAL DEMANDS:

Physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the position. Physical demands upon employees are minimal. Reasonable accommodations may be made to enable individuals with disabilities to perform their essential tasks, functions, and responsibilities.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this position. The work environment will be the responsibility of each employee to maintain. His / her work area must be kept clean at all times, with confidentiality maintained at all times. As per the State/Tribal Agreement, reasonable accommodations may be made to enable individuals with disabilities to perform their essential tasks, functions, and responsibilities.

SUPERVISORY RESPONSIBILITIES:

No supervisory responsibilities are included in this position.

EDUCATIONAL REQUIREMENTS:

Minimum graduated from High School.

Accounting degree or equivalent experience.

EXPERIENCE:

Positive track record working with people. Strong inter-personal communication skills. Good Excel skills.

Past results in producing strong results in the following areas:

1—Establishing and reviewing budgets.

2—Analyzing budget versus actual information.

3—Researching budget variances and isolating and measuring causal forces.

PLEASE NOTE: P.L. 93-638, Indian Preference and Tribal Employment Rights Ordinance, (T.E.R.O.), will be practiced; however, all qualified applicants will be considered.

POSITION : General Ledger Coordinator

SALARY : Negotiable

OPENING DATE : April 10, 2019

CLOSING DATE : April 24, 2019

LOCATION : Finance Department

SUMMARY: The General Ledger Coordinator shall assist the Controller and Chief Financial Officer with any requested Finance function. In addition, he / she will directly be responsible for preparing, analyzing, and entering all general ledger entries. In addition, the General Ledger Coordinator will prepare and analyze with the CFO monthly financial statements.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Includes the following. Other duties may be assigned.

1—Review al recommended general ledger entries. Propose any needed adjustments.

2—Present all general ledger entries, whether from Contract Specialists, Payroll, Cash Reconciliation, or CFO for CFO approval.

3—Enter all entries. Sign all entries.

4—Review all active program balance sheets. Identify all active program balance sheets not in balance. Propose entries to rectify. Review with CFO for approval. Make entries.

5—Print monthly financial statements and review for significant anomalies.

6—Review and discuss anomalies with CFO. Prepare and correct any required entries approved by CFO.

7—Prepare summary of current financial statements compared to prior year, prior month, and budget.

8—Print and distribute to designated users final, corrected financial statements together with summary of current financial statements.

9—Calculate designated financial ratios, such as DSO, DPO, etc. Review with CFO.

10—Review cash status of every program and review with CFO.

11—Coordinate and communicate positively and successfully with all other Finance Department personnel.

12—Fulfill all other assigned duties from the CFO.

PHYSICAL DEMANDS:

Physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the position. Physical demands upon employees are minimal. Reasonable accommodations may be made to enable individuals with disabilities to perform their essential tasks, functions, and responsibilities.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this position. The work environment will be the responsibility of each employee to maintain. His / her work area must be kept clean at all times, with confidentiality maintained at all times. As per the State/Tribal Agreement, reasonable accommodations may be made to enable individuals with disabilities to perform their essential tasks, functions, and responsibilities.

SUPERVISORY RESPONSIBILITIES:

No supervisory responsibilities are included in this position.

EDUCATIONAL REQUIREMENTS:

Minimum graduated from High School.

Accounting degree a plus.

EXPERIENCE:

Positive track record working with people. Strong inter-personal communication skills. Good Excel skills.

Past results in producing strong results in the following areas:

1—Coding journal entries.

2—Reviewing journal entries with the CFO’s guidance and direction.

3--Making journal entries.

4—Preparing monthly financial statements.

5—Reviewing financial statements for apparent anomalies.

6—Analyzing current year financial statements against prior year and prior month.

PLEASE NOTE: P.L. 93-638, Indian Preference and Tribal Employment Rights Ordinance, (T.E.R.O.), will be practiced; however, all qualified applicants will be considered.

POSITION : Findings Specialist / Internal Auditor

SALARY : Negotiable

OPENING DATE : April 10, 2019

CLOSING DATE : April 24, 2019

LOCATION : Finance Department

SUMMARY: The Findings Specialist / Internal Auditor shall assist the Chief Financial Officer with any requested Finance function. In addition, he / she will directly fill the responsibilities to resolve all Findings resulting from audits, and also to discover and rectify non-complying practices before an audit.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Includes the following. Other duties may be assigned.

1—Establish and maintain Excel tracking system for all audit findings for both (a) financial statements and (b) programs.

2—Develop plan to immediately address al audit findings. Propose necessary changes to resolve findings.

3—Follow up regularly with all personnel regarding all Findings action plans.

4—Perform regular program audits and other audits assigned by the CFO to identify internal control and audit risks.

5— Coordinate and communicate positively and successfully with all other Finance Department personnel.

6—Fulfill any other assigned duties from the CFO.

PHYSICAL DEMANDS:

Physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the position. Physical demands upon employees are minimal. Reasonable accommodations may be made to enable individuals with disabilities to perform their essential tasks, functions, and responsibilities.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this position. The work environment will be the responsibility of each employee to maintain. His / her work area must be kept clean at all times, with confidentiality maintained at all times. As per the State/Tribal Agreement, reasonable accommodations may be made to enable individuals with disabilities to perform their essential tasks, functions, and responsibilities.

SUPERVISORY RESPONSIBILITIES:

No supervisory responsibilities are included in this position.

EDUCATIONAL REQUIREMENTS:

Minimum graduated from High School.

College degree a plus.

Accounting degree or Equivalent Experience

EXPERIENCE:

Positive track record working with people. Strong inter-personal communication skills. Good Excel skills.

Past results in producing strong results in the following areas:

1—Audit finding resolution.

2—Performing and interpreting results of internal audits.

3—Familiarity or use of the following requirements:

A. CFR Title 2, Subtitle A, Chapter 11, Part 200—Uniform Administrative Requirements…;

B. OMB Circulars A-87, A-133, and A-102;

C. Schedule of Expenditures of Federal Awards; and,

D. Catalog of Federal Domestic Assistance.

PLEASE NOTE: P.L. 93-638, Indian Preference and Tribal Employment Rights Ordinance, (T.E.R.O.), will be practiced; however, all qualified applicants will be considered.

TITLE: BEHAVIORAL HEALTH CLINICIAN/DIRECTOR

JOB SUMMARY:

This position is located in Macy, Nebraska. The Behavioral Health Director/Clinician oversees all functions of Behavioral Health Department and delivery of services to the surrounding Omaha Tribal Communities. This includes therapy, mental health consultation, community and school-based services; as well as the community support and mentoring programs. The director is responsible for the quality of care, effectiveness, and efficacy of these services and determines operating policies and practices, develops and maintains contractual relationships with collaborative entities within the Tribal community as well as state wide resources appropriate to the care and wellbeing of the populations served through the behavioral health department. The Behavioral Health Director/Clinician works under the direct supervision of the Chief Executive Officer of Carl T. Curtis Health Education Officer.

MAJOR DUTIES AND RESPONSIBILITIES:

  • Provide administrative and clinical oversight of mental health services. This includes developing protocols, policies, and procedures applicable to all behavioral/mental health staff and programs and services. Ensures the compliance with legal and ethical regulations and standards according to Federal, Stated, and IHS governing bodies.
  • Ensure that Behavioral Health Department operates in accordance with Carl T. Curtis Health Education Center’s (C.T.C.H.E.) service philosophy and established policies and procedures
  • Directs the core services for Mental Health Clinical Services including: adult, children, and family MH services; psychiatric services; admissions; co-occurring disorder services; diagnostic assessment and individual, family and group counseling. Knowledgeable of evidence-based practices and prevention and early intervention services.
  • Provide oversight of primary prevention of mental health stress through psycho-education of mental health and consultation with community groups.
  • Provide oversight of secondary prevention of early detection of mental and emotional needs including crisis intervention, direct intervention and post intervention services.
  • Designing and implementing staff training and development. Ensures timely and most current training is within state and federal licensing requirements.
  • Ensures all clinical documentation, data collection is complete, timely and accurate and in compliance of the ethical standards of the licensing agencies of the field.
  • Build strong collaborative relationships with other mental health and social services agencies throughout the IHS and statewide communities. Building partnerships and memorandums of agreement between IHS and other state agencies providing appropriate and necessary services for the welfare of population served.
  • Participates in the development of new grant opportunities and proposals. Manages and analyzes all program reporting required for grant based, state and federal governing bodies.
  • Advise, educate, and clarify services to the C.T.C.H.E board and community tribal councils when appropriate
  • Works to ensure that all revenue sources, including third party payer contracts, are current and adequately reflect the cost of providing quality care.
  • Responsible for completing organizational, state and federal accreditation and licensing documentation.
  • Collaborates with the Chief Executive Officer, Clinical Medical director, and Director of Quality to ensure the development of policies, procedures and standards for care in accordance with best practices, regulatory and accrediting requirements.
  • Represents the Agency in the community regarding matters pertaining to Mental Health services to public and private funding sources, governmental agencies, and community organizations.
  • Works cooperatively with other department directors, and community agencies, corporations, insurance companies to provide services to clients through joint ventures and new initiatives.
  • Other duties may occur as circumstances present

Supervision: This position is under the direct supervision of the Chief Executive Officer for administration decisions. It falls under the Medical Clinical Director for medical support.

KNOWLEDGE AND SKILLS

Knowledge of customer service concepts and practices.

Knowledge of or ability learn resiliency or strategies to promote wellness.

Knowledge of principles and practices of direct client services.

Knowledge of community needs, resources and organizations related to behavioral health.

Knowledge of principles of social needs, problems, attitudes and behavioral health care.

Skill in written and oral communication.

Skill to work independently, with minimal supervision.

Skill in multitasking, prioritizing projects, meeting deadlines, and maintains strict confidentiality.

Skill in skill in public speaking and giving oral presentations.

Sill in preparing clear, accurate and effective written/oral reports, correspondence and other written materials.

MINIMUM EDUCATION AND EXPERIENCE QUALIFICATION

  • Master’s Degree or higher in Social Work or Counseling, Psychology, or Marriage and Family Therapy.
  • Licensed required: LIMHP, LICSW, LMFT, LPC, LCSW, or Ph.D
  • Two (2) years post licensing experience in clinical behavioral/mental health counseling in a community based setting.
  • One (1) year experience in program administration. An equivalent combination and/or training may be substituted for experience. 
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