Login

NIEA is hiring for: EXECUTIVE ADMINISTRATIVE ASSISTANT

NIEA is hiring for: EXECUTIVE ADMINISTRATIVE ASSISTANT

EXECUTIVE ADMINISTRATIVE ASSISTANT

Job Title: Executive Administrative Assistant

Review Date: Annually based on hire date

Reports To: Executive Director

FLSA Status: Exempt

Position Summary

The Executive Administrative Assistant will provide direct support to the Executive Director and administrative duties for the office. Responsibilities may include screening calls; managing calendars; making travel, meeting, and event arrangements; and data entry. This position is grant funded and dependent on grant funding.

Essential Functions

The essential functions of this position, include, but are not limited to the following:

· Manage and maintain Executive Director schedule, including travel arrangements, reporting expenses, making appointments, etc.

· Prepare executive responses to routine memos, letters, or correspondence.

· Assist Board of Directors including communications, meeting planning, and travel logistics.

· Provide general organizational support to the NIEA team including coordinating conference calls and webinars, answering and managing incoming calls, drafting correspondence, and print media.

· Maintain inventory and office supplies, ensure operation of office equipment, order maintenance when necessary.

· Enter, update, and verify membership records in management data system.

· Assists with events by managing event registration activities and coordinating with other team members to provide support as needed.

· Responsible for reviewing invoices for proper coding, preparing deposits, and developing and maintaining files.

· Demonstrating a high degree of professionalism, initiative, and independence in supporting NIEA staff on a wide variety of complex tasks.

· Other duties as assigned by the Executive Director.

Qualifications

· College degree in Management or related field.

· 3 or more years in administrative support or executive assistance

· Strong organizational skills.

· Project coordination experience, and the ability to work well with all levels of management and staff

· Excellent written and oral communication skills.

· Effective negotiation skills.

· Strong judgment and decision making skills.

· Strong computer/technical knowledge.

· Experience working with tribal communities preferred.

To Apply

Interested candidates should send a resume and cover letter to Diana Cournoyer at dcournoyer@niea.org.

Fresh Conversations